:: The Buck & Ear Bar and Grill ::

How to have a fundraiser at the Buck & Ear Bar & Grill:

Fundraiser’s at the Buck & Ear Bar & Grill

Options of Food – Circle One on Page 3

Beef Burger and Chips with a non-alcoholic drink
or a glass of Buck 1895 lager.
75 people or more $4.50 per person
75 people or less $5.50 per person
Plus G.S.T. and gratuity of $1.00 per person
Chicken Burger and Chips with non-alcoholic drink
or a glass of Buck 1895 lager.
75 people or more $5.50 per person
75 people or less $6.50 per person
Plus G.S.T. and gratuity of $1.00 per person

Prime Rib, garlic mashed potato, seasonal vegetables
with a non-alcoholic drink or glass of Buck 1895 lager.
75 people or more $10.50 per person
75 people or less $12.50 per person
Plus G.S.T and 20% gratuity

Pasta Dinner with tomato & cream sauce, assorted vegetables and Caesar Salad with a glass of Buck 1895 lager or a non-alcoholic drink.
75 people or more $5.50 per person
75 people or less $6.50 per person
Plus G.S.T. and gratuity of $1.00 per person

Time of food served to be determined by the kitchen, normally over a ninety-minute period i.e. 7:00 to 8:30 p.m. for dinner. Arrival of guest for fundraiser’s no earlier than 6:30pm
Plan well ahead to encourage a good turnout.
Raffle draws offer more value to the ticket price, but all raffles must be done by 9:45 p.m. on weekends & be done over one thirty minute period. Also door prizes are a good way of raising money for your team or event. There must be no alcohol in the prizing as it goes against liquor laws.
Tickets can be printed easily on a computer and must define what they receive in food & beverage and the time span that the food will be served. YOU MUST have tickets for your group to exchange for you food & drink tickets. NO EXCEPTIONS
Vegetarian burgers are offered in place of beef/chicken burger but not to be printed on tickets as it could lead to unnecessary waste.
Speakerphone/microphone is supplied by the pub but raffles must be done in a speedy manner, as announcing can bother other patrons. Again no alcohol in prizing.
Music/entertainment is supplied by the pub from 10:00 to 2:00 on Fridays and Saturdays.
We do not book fundraisers on Friday nights.
Non-alcoholic drinks consist of coffee, tea or pop only.
The pub will collect your tickets and exchange them for one food ticket and one drink ticket, which are handed in to a server for drink and buffet table for food.
The hotel has the right to charge appropriately if we are mislead by the number of people to show up i.e. Confirm 100 tickets sold and 35 people show up.
A base formula to go by is 75% of total tickets sold when confirming number.
Credit card # is required upon date confirmation, and 30 days notice of cancellation is required as these fundraisers are popular and booked well in advance. There will be a $200.00 charge in the event we are not able to fill that fundraising date.
The gratuities are discussed on page one of the fundraiser info sheet.
If you are in need of tickets to be printed Amark printers next to the Golden Apple store on Chatham does the majority of the hotel printing and can print numbered tickets from $40.00 per 200 tickets up to about $75.00. His name is Amar and he can be reached at 604-272-2849
All communication as to your fundraiser should be done with Dana @ 604-645-5159 or 277-9511. Within 72 hours of your fundraising date please confirm a head count for your event. If cancellation is being considered immediate contact with Dana is required. Once your date is booked, this confirmation is to be faxed to us for our records and this date is positively confirmed. No one else at the hotel can correspond about your fundraiser unless directed by Dana herself.
All groups must sit in area designated by hotel employees only.
You must have at least 50 people at your fundraiser

u) Maximum seats reserved for a fundraiser is 80, but sell as many tickets as you can!
v) If you succeed in getting 75 people or more the hotel will supply a donation in the form of a one-night stay in one of our Jacuzzi Suites. Retail value $220.00. NO CASH VALUE
w) You must provide via phone before your tickets are printed the 90 minute period for food and describe clearly what is included. I.e. Burger and beer dinner. This is to ensure accuracy of times and products being provided by the Hotel.
x) Fundraiser dates are booked on a first come first serve basis. The sooner this info gets back to us at the hotel the sooner you will have your date confirmed!

Thanks for choosing the Buck n’ Ear for your fundraiser!

Phone 604-277-9511 Fax 604-277-3188 info@stevestonhotel.com

Please fill this out and fax or email to the hotel at the number above and you will be contacted by Dana at her earliest convenience. Thank you for booking with us.

Phone_______________ Date inquiring about_________________

Credit card # for confirmation________________________________

Expiry Date_____ Cardholder/Organizer name _________________

Team or event fundraising for________________________________

Food Option please choose one:
(Food prices discussed on page one)

Beef burger and chips

Chicken burger and chips

Prime rib dinner with mashed potatoes and veggies

Pasta dinner with Caesar salad

If there is anything else, questions or concerns please write them here and I will answer you as soon as I can.

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